Remember too that some readers may not read English as their first language; everyday words will be easier for them to understand. But you must not assume that people outside your professional field understand them. Avoid them in writing for anyone not in your field.
While the answer to this question depends greatly on your line of business, it pays to build a professional business vocabulary. Here are some additional tips to keep in mind when writing for business, no matter what the topic.
Avoid sentences that meander, get to the point, and send your message. Pay close attention to titles, names, and genders: Have you ever received a message in which you were addressed incorrectly?
If you have, you know just how irritating it is. Be professional, courteous, and cordial: Choose business English vocabulary words that are positive, professional, and friendly. In past decades, business writing was quite formal. This is fine for things like job applications and legal documents where every little word is likely to be scrutinized, but overly formal jargon can be jarring and difficult to read.
It is often appropriate to choose normal, informal vocabulary words to convey messages during the course of business. Stay professional by avoiding off-color jokes, snarky remarks, gossip, and personal comments out of your business communications.
You should always check and double check your work to be sure that the message you are sending makes sense. Answer all the questions your audience might have by ensuring How?
Plain language is always appreciated. Use business vocabulary words that inspire action: Choose words that will spur your readers to take the desired action. Almost all business writing is produced in order to achieve a certain purpose, making a call to action important.
Let your readers know what to do to get the right outcome. Write once, check twice: Do this twice, preferably once right after you finish and once again a few hours or days after writing, if possible. The brain often skips errors that were made in the recent past but will catch them later.
If it is not possible to wait to check your work at a later time, have someone else do the second round of proofreading for you.
Little mistakes happen, but people will judge you for them. Stay genuine and always use language that is plain and clear.
Here are some examples: A specific benefit or improvement Benefit: A specific, positive outcome Calculate: To do something with numbers, i.
Bring out the possibilities of or capabilities of Estimate:analyzed. assigned. attained. chaired. consolidated. contracted. coordinated.
delegated. developed. directed. evaluated. executed. improved. increased. Action Verbs in Professional Writing Overview: Action verbs enliven sentences and promote concise writing. Use action verbs throughout your resume and cover letters to highlight your achievements.
Use action verbs in business letters and memos to keep your readers' interest. Resume Example Passive Verb: Was in charge of new advertising campaign.
Action Verbs Accelerate Contract Evaluate Inventory Position Restructure Utilize Adapt Counsel Exhibit Launch Present Revitalize Write Address Craft Expand Lead Preside Satisfy Advance Create Expedite Lecture Process Schedule Advise Critique Experiment License Procure Secure Business Process Redesign Performance Reengineering.
the read/write web; the second generation of web-based services and tools which make content creation on the web easier and more accessible to a wide variety of users social media media whose content is created and distributed through social interaction.
Action verbs provide power and muscle for better business writing. Unfortunately, most business content lacks strength, relying on weak verbs such as: is, am, are, was, were, be, being and been.
Challenge yourself to create robust writing by replacing being verbs with action verbs. Instead of action verbs many people, particularly when writing business messages, overuse linking verbs. A linking verb is some form of the verb to be. Examples include Energize Business Writing With Action Verbs: Effective Writers Choose Dynamic and Results-Oriented Verbs | Suitecom 4/23/12 PM.